WSP-Parsons Brinckerhoff Administrative Assistant (ID# 37191) in Sacramento, California

Administrative Assistant (ID# 37191) Sacramento, CA

Category: Administrative/Support Services

Job Type: Full Time

Minimum Experience: 5

Required Education: Bachelor's Degree

Job Description

As the Rail Delivery Partner (RDP) WSP, formerly Parsons Brinckerhoff, provides a variety of planning, environmental, engineering, and program management services in support of the California High-Speed Rail Authority in its efforts to build and operate the nation’s first statewide high-speed rail system. We currently have a need for an Administrative Assistant to support the Director and Deputy Director of the Environmental Services Branch and the environmental planners who are preparing environmental clearance documents and permits for portions of the future system to extend from San Francisco/Sacramento to Los Angeles/San Diego.

Under the general direction of the Special Projects Environmental Manager, the Administrative Assistant I provides a variety of complex and sensitive administrative tasks requiring a high degree of independent action, initiative, discretion, and tact to assist in the efficient and effective function of the California High-Speed Rail Authority’s (Authority’s) Office of Program Delivery, Environmental Branch. The work is extremely collaborative. Candidates should have strong organizational skills and be attentive to detail.

Primary Duties & Responsibilities

Assists and advises the Authority’s Director of Environmental Services and the Deputy Director of Environmental Services on matters related to managerial and administrative functions. Relieves the Deputy Director of administrative detail and consults with appropriate staff to interpret matters of policy. Assists with administrative problems, procedures, and confidential matters. Conducts special studies and investigations regarding travel and time reporting and prepares administrative reports. Assists with the installation of procedures for new programs as the need arises.

Confers with other staff members regarding program delivery, schedule, and budget issues. Assists with the preparation of environmental correspondence, memos, and reports.

Is involved with the preparation, timely collection, organization, and distribution of Authority materials, including but not limited to, agendas for weekly meetings. Maintains official log of Authority meetings and makes official Authority documents and logs available to various parties as directed. Maintains the calendar of the Deputy Director and screens his/her calls and visitors.

Attends meetings and maintains records of such meetings. Transcribes meeting notes and disseminates notes, as directed. Provides the Director of Environmental Services and Deputy Director of Environmental Planning with documents and materials for meetings. Prepares, distributes, and maintains files of executive correspondence, administrative reports and assignments. Provides executive staff with information and recommended courses of action from meetings, and other duties as assigned.

Job Requirements

KNOWLEDGE AND ABILITIES:

Knowledge of: Principals, problems, and methods of public and business administration, including organization and personnel and fiscal management; office management principles, methods, and procedures; and basic statistical and research methods.

Ability to: Think clearly and quickly and analyze to solve problems of organization and management; work independently in identifying the need for and developing proposed changes to operating practices, programs, and policies; show initiative with an attention to detail; establish and maintain cooperative working relationships; speak and write effectively; and exercise appropriate discretion when working with confidential information.

DESIRABLE QUALIFICATIONS:

  • Minimum of 5 years of progressively responsible relevant experience.

  • Bachelor’s Degree in general business, planning or related field is desired.

  • Possess strong computer skills using the full suite of software in Microsoft office.

  • Ability to use software that creates and edits PDF format documents.

  • Capacity to work effectively in a fast-paced work environment.

  • Possess strong organizational, analytical, verbal and written communication skills.

  • Have excellent interpersonal skills to enable working effectively within a team.

  • Ability to carry out assignments without detailed instructions and with inflexible deadlines.

  • Capacity to handle confidential and/or legal materials and communications appropriately.

  • Attention to detail when undertaking tasks, including booking and processing business travel and expenses.

  • Have an understanding of CEQA and NEPA, as well as other relevant state and federal environmental laws is a plus but not necessary.

  • Must be legally entitled to work in the U.S.A.

About WSP USA

WSP USA (formerly WSP | Parsons Brinckerhoff) is the U.S. operating company of one of the world's leading engineering and professional services firms—WSP. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the transportation, buildings, energy, water and environment sectors. With nearly 7,000 people in 100 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com/usa

WSP provides a progressive mix of benefits including medical, dental 401k and long term disability focused on a providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be a key piece in our meeting client objectives, goals and challenges, are you ready to get started?

EOE / Veteran/ Disability/ Gender/ Minority/ Female/ Gender Identity/ Sexual Orientation

The selected candidate must have the ability to work in the United States immediately.

EOE / Veteran/ Disability/ Gender/ Minority/ Female/ Gender Identity/ Sexual Orientation.